DateActionWho is involvedWhat is neededCostsOutcome
Update and upload further SCTH policiesUpdated H&S Policy
Feb/Mar -17Full Planning Application taking into account the survey and consultation information
Update SCTH Business Plan to incorporate Survey and Consultation InformationM-PB, JA, CMFootfall
Community Consultation EventSCTH Committee, CG and CRCC adviser. Wider community"To explore the development, ecological sustainability and future for a community use building... in order to meet the needs of an evolving community"(BIG LOTTERY)
Jan/Feb - 17Carry out a specific consultation(s) to identify the needs of the elderly, children, youth and vulnerable members of the communityM-PB, JA + Committee membersSurveyMonkey's questionnaire(s) to be devised and set up both on-line and manually (hard copy)Specific data acquired to focus on children, youth, older and vulnerable persons
Jan-17Acknowledge Big Lottery Funding using their "Beneficiary Logo" on SCTH's Website & Facebook page and all SCTH's publicity materialsMP-B, TWD, CM, NFAcquired information and BL infoPromote and publicise BL Funding- shared with the wider Community
Jan-17M-PB to email Cornwall Council, The Diocese of Cornwall, CRCC, PCDT reguarding reciept of BL grantM-PBEmail information and agreementAll parties informed
Jan-17CG to attend SCTH Committee meeting 16/01/17CG & CommitteeCG to discuss sketch plans. Appointment will be signed by SJ and PCSCT Committee fully up to date with ideas, plans etc
Jan-17CG provided a comprehensive " RIBA Plan of work" CG & CommitteePlans in detail with potential costs broken down into RIBA stagesCosts to be payed as required and as per grantsTo be discussed with Committee
Jan-17Big Lottery informed Committee that grant to go public 17/01/17.PCMoney from BL £10,000 received to pay architect fees up to and including, RIBA stages 4a. BL to also fund the CRCC advisor for the Community consultation Event and SurveyMonkey/ printing
Dec-16Meeting with CG architectM-PB, CM, NF, GP-B, WR, PR, CGExplore and discuss data from surveyCG to send an appointment letter to the committee. Appointment received 04 Jan 17
Dec-16Received the offer letter from Big LotteryMP-B, SJ, PCBank details required and signed letter from SJ submittedMoney deposited in the bank on 23 Dec 2016
Nov-16Update SCTH Booking formCM,MP-BInclude information re-safeguarding policy on formTimeAmended form to be uploaded on website
Nov-16PAT testing & annual electrical update certificateSJ, CM, MP-BMP-B, CM to supply SJ current electrical certificate; SJ to contact Davey & Gilbert £57.60Completed Jan 17
Nov-16Contact Nationwide SurveyorsPCPC to complete form and send to Nationwide surveyors£936.00Completed Dec 16
Nov-16Reply to Chris Cowcher re-Village SOS feedbackMP-BComplete Village SOS surveyTimeSurvey submitted
Nov-16Inform CRCC (Amy Walker), PCDT (Beccy Trehair) and Rebecca Evans (Diocese of Truro) that we had submitted AA applicationMP-BSend emailsTimeEmails sent and received acknowledgments from Rebecca Evans and Amy Walker
Nov-16Submit Awards for All (Big Lottery) Grant ApplicationMP-BSJ's details for the Awards for All grant applicationTimeAwards for All grant application submitted on 9 November 2016
Nov-16Upload SCTH's Policies, Action Plan and Acknowledgment/Thank yous page on SCTH's websiteJA, CM, MP-BJA to supply Policies; MP-B, CM & JA to supply Action Plan and Acknowledgment pageTimeTWD uploaded Policies, Action Plan and Acknowledgement page to website
Nov-16Complete the Awards for All Grant applicationJA, CM, MP-BPublic liability insurance information from PCTimeAW comments received and draft needs editing
Oct-16SCTH committeeAll membersShow and discuss Action Plan, Website, Policies, H&S/PAT testing, Public liability insurance
Oct-16Work on Awards for All draft application.JA, MP-B, CMUpdated nearing completion. Email Amy with question re Q18
Sep-16Awards for All draft application updated according to NG comments.JA, MPBSubmitted to AW for commentsTimeAW comments received and draft needs editing.
Sep-16Chronological action produced and reviewedJA, MPBTimeNext steps reviewed. To work on “Awards for All” grant Application
Sep-16Awards for All draft application devised by M-PB and sent to NG with a list of questionsMP-B, CM, NGRequest info re-application in order to finalizeTimeNG replied with answers and suggestions and informed M-PB that she was soon to go on maternity leave and that Amy Walker (AW) would become new point of contact. Amy is a full-time worker whereas NG was only p/t 2 days so aim is for the project to gather speed.
Aug-16Revised quote sent to NGMP-B, CM, NGNG approvedTimeStage reached for completing the grant Awards for All grant application.
Jul-16NG queried the quote –why was more expensive architect chosen?NG, Committee membersIssue discussedTimeEmail sent to CG to discuss the quote and meeting held. Total quote inc VAT for CG was reviewed and new quote given (£10,200)
Jul-16Letter sent to CG requesting quoteMP-B, CMQuote sent by CGQuote 58% more (up to tender stage) than other architect’s quote.
Jun-16NG (CRCC) again asking for architect quoteMP-B, NGMP-B explained quote issues with NGNG stated a quote was needed asap and NG provided a template for quote guidance.
Jun-16KB emailed to say that for CG to provide a quote the full requirements of the hall project would be neededKB, MP-BMP-B emailed NG (CRCC) (MP-B on holiday)
May-16Meeting with Kevin Brownridge (delay as on holiday)MP-B, GP-B, NF, CM, Will Rees (WR), JH, KBDiscussion of needs, quote requestedNo chargeKB to get in touch with CG to discuss a quote
Apr-16NG (CRCC) asking for architect quoteMP-B, NGDelays due to holiday and scheduled meetings
Apr-16Architects discussed and one selectedCommittee membersArchitect presentations & costs discussedTimeCharles Griffith selected
Apr-16Charles Griffith (CG) presentationCG, Committee membersPresentation given & questions askedTimeCG – estimated feasibility study would cost around £4,000. Plus £1,500 for the Measured Survey. Final quote would be given if CG chosen by committee. CG recommended Kevin Brownridge (KB) for writing fund applications/feasibility study.
Apr-16Rebecca Evans (RE) (funding rep from Diocese Truro) attended meeting at SCT HallMP-B, GP-B, CM, June Hicks (JH), NF, REProject discussedTimeRE offered her support and provided information
Apr-16Lease of Hall found out to last a further 17 yearsCommittee membersHow will this affect the project?SJ & CM to write to Vanda Perrett to ask her to request lease extension from the Diocese of Truro.
Apr-16Draft Award for All (Big Lottery) application preparedMP-B, CMArchitect quoteTimeCopy of draft sent to NG (CRCC) and BT (PCDT).
Mar-16Nigel Turner (NT) presentationNT, Committee membersPresentation given & questions askedTimeNT – estimated feasibility study would cost around £2,500-£5,000. Final quote would be given if NT chosen by committee.
Feb-16Action plan for website consideredMP-BNot followed up at this stage
Feb-16Meeting with Cllr Maddern, James Hardy and Mark Broomhead (Head of planning for The West CCC)MP-B, GP-B, CM, NFTo introduce us to Head of planning CC, to discuss the project with CC backingTimeDianne to be our contact Case Officer for future pre-application enquiries. CC representatives talked about how they see the project unfolding. Ensure liaison with both CC and architect
Dec 15-Feb 16Possible Architects sought and identifiedM-PB, CMContact architects Richard Marsden, Alice Burt (AB), Danny Tregear, Nigel Turner, David ScottTimeQuotes received from Richard Marsden. AB was not insured for such project and recommended Charles Griffith
Nov-15Visit to St Erth Village Hall to find out about other village experiencesMP-B, NF, Derek TilbyExplore links and information regarding funders and architectTime & Travel by personal donationGrant funder considered but SCT Hall Committee decided to carry on as we are for now
Dec 15-Oct 16H&S, Fire, Risk Assessment Policies studied, upgraded, etc.JA, PCH&S, Fire, RA policies up-to-dateAction PAT testing required
Sep-15Policies for SCT Hall studied –many found to be out-of-dateMP-BUpdates neededPolicies urgently need updating to support applications, etc.
Sep-15Feasibility Study initiated under NG Action PlanMP-B, NGNeed to explore possible architects
Aug-15Application to Cllr’s Chest Fund made and submitted to CC for electrical upgrade of the HallMP-B, CM, PCApplication made£500 additional cost made by SCT HallFunding received. Electrics upgraded (half of cost covered)
Aug-15Meeting at SCT Hall with JH (CC) and Cllr Maddern (CC) to discuss Hall’s project. Possibility of “Coastal Revival Fund” exploredMP-B, GP-B, NF, CMView Village Hall, discuss project and explore source of fundingTimeRe- “Coastal Revival Fund” - No funding available for Sennen area. Cllr Maddern advised application for “Cllr’s Chest Fund" £500 for electrical upgrade of the Hall
Aug-15Meeting at SCT Hall with NG to discuss project and Action Plan (Village SOS project plan of support)MP-B, NF,NGPrepare/discuss Action planTime & NG (costs paid by Village SOS)Action Plan
Jul-Aug 15One hour telephone meeting with Chris Cowcher (Village SOS & ACRE-Action with Communities in Rural England)MP-B, CCTo explore hall eligibilityTimeFunding of ca. £1,215 to pay CRCC to assist with the project (NG to set up Action Plan)*
Jul-15NG (CRCC) suggested registration of SCT Hall for “Village SOS” (Big Lottery Programme)MB-PRegistration madeTimeRegistered
Jul-Aug 15Possibility of Marks and Spencer FundingCMApplication made including quotes for solar panelsTimeProgress made and short-listed Application turned down due to lack of feasibility study and preparation
MB-P
Jun-15MP-B contacted organizations to explore next stepsMP-BPCDT, CRCC and CCTimeNext steps explored
Jun-15SCT Hall registered with Funding CentralMP-BTimeMP-B receives newsletters
Jun-15Draft Business Plan updated and added toMB-PTime
Jun-15Survey returns –approx 283 & analysis carried outMB-P, CM, SurveyMonkeySummary produced for SCT Hall’s website, CC , CRCC, The Cornishman and FacebookTime and costs by personal donationData collection and analysis. Potential users and hirers identified
Apr-15Survey prepared and carried out online and paper form - consultation to identify level of use of SCT Hall, nature of uses and ideas for new activitiesMP-B, CM, JT (CA), NG (CRCC), Jane Atkinson (JA), Janice Bridgen (JB), NG (CRCC), BT (PCDT), Vanda Perrett (VP)(Church), All members of SCT Hall CommitteeAdvertisments re survey: Cornishman, Facebook (SCT Hall, First and Last Pub, Land’s End Benefice, Penwith Radio), SCT Hall’s Website, Claire Lucas Art Exhibition at ArchieBrowns (PZ); Stand at Sennen Farmers’ Market; Distribution of leaflets/ questionnaire - around village£250 for printing hard copies of the survey - personal donationWide distribution and coverage in order to reach the whole community
Mar-15“Survey Monkey” identified as platform to use for village ConsultationMP-BSurvey ideasPersonal donation covered Survey Monkey monthly feesSCT Hall registered at SurveyMonkey (Select Plan up to 1,000 responses at £26/month)
Mar 2015 – to dateSCT Hall website set-up and maintained by “Tasty Web Design” (TWD)TWD, CM, Nicolle Fisher (NF), MP-BOnline information available to allWeb site services donated by ‘Tasty Web Design”, Personal donationInformation freely available
Oct-14Just Giving set up onlineChris Mawer (CM), PC, SJOnline donation platform£18/monthDonations
Oct-14Meeting the potential funders regarding possible grant applications - MarazionMP-B, Graeme Paterson-Beedle (GP-B)Networking – for potential funding sources e.g. Big Lottery, Cornwall Community Foundation, West Cornwall Youth Trust, Community Assist and PCDT, CC, Devon & Cornwall Housing, FEAST (Art communities)Personal links made with BT (PCDT), AA (PCDT) and JT (CA). Meeting arranged for JT (CA) and BT (PCDT) to meet with members of the committee at SCT Hall.
Sep-14Contacted West Cornwall Halls (WCH) to include SCT Hall on their directoryMP-BCommunication with Gemma FinneganTimeWCH was a Big Lottery funded project which ended in Dec 2014.
Sep-14Initial work carried out on a “Business Plan” for SCT HallMP-B, Ann McMaster (AM) (Church source), PC, Sarah Judd (SJ)Information sourced from old records (SCT Hall’s committee files and St Sennen’s Church minutes) and Office for National Statistics websiteTimeDraft doc re historical background, current & past users/activities, etc
Sep-14Application to subscribe to “Vital Venues”Paul Cooper (PC)Annual subscriptionVital Venues used for on-going information source
Sep-14Jo Horward discussed possible funding link ‘Repair and Renew Grant’ via CCJH, MP-B, Eddy Martin (EM)Contacted EM (CC) regarding eligibility of SCT Hall. No action taken - According to DEFRA we could only apply for the grant if the complete work on the roof was completed by 31 Mar 2015, which was not the case.
Jul 14 - to dateResearch/make links / signposting/information sharingMarion Paterson-Beedle (MP-B)Communications with Cornwall Council (CC) [Jo Howard initially (JH) then James Hardy JH)], Community Assist (CA) [Jon Teague (JT)], Penwith Community Development Trust (PCDT) [Beccy Trahair (BT)and Amanda Addo (AA)], Cornwall Rural Community Charity (CRCC)[Nikki George (NG)], Action with Communities in Rural England (ACRE) [Chris Cowcher (CC).Time and costs by personal donationNetworking links set up