| Heritage Event | SCTH Committee | | | Historical collection Village Hall information |
| Update and upload further SCTH policies | | Updated H&S Policy | | |
| -17 | Full Planning Application taking into account the survey and consultation information | | | | |
| Update SCTH Business Plan to incorporate Survey and Consultation Information | M-PB, JA, CM | Footfall | | |
| CTH adverts: possible signage (Cove and Churchtown) | SCTH Committee | Discuss with Parish Council | | Better sign posting of SCTH activities and events |
| Complete M&S Energy grant | JA, CM, MP-B | Submission by 23 June | | Solar panels for the Hall! |
| Community Consultation Event | SCTH Committee, CG and CRCC adviser. Wider community | "To explore the development, ecological sustainability and future for a community use building... in order to meet the needs of an evolving community"(BIG LOTTERY) | | |
| Friends of the Hall | NF, JA | Advertise Facebook, Community Event | | More volunteers and supporters |
| Funding Strategy | JA, MP-B, CG | Breakdown of itemised costings of architect plan | | Clear plan of action |
| Contact CG and CRCC regarding dates for Consulation Event | MP-B | Agree possible dates | | Event |
| Analyses of surveys and resulting data | JA, MP-B | Surveymonkey | | Information for CG regarding design |
| May | Community Event Pie and Mash with Quiz | All Committee | Members to run event | Cost of Food | Money raised: £331 |
| May-16 | Upload survey information to Surveymonkey | JA, MP-B | Written surveys | see below | All data collated for analyses |
| Roof quote received from Ben ? | SJ | 2 further quotes needed, SJ to contact CG re-situation and for his input | Q1: £19000 | New roof |
| ROOF: Urgent repair needed | Brian Bridgen & Gerald Jackson | | £60 | Replacement required before the winter |
| Easter Monday | Fund raising event: AUCTION at village hall with refreshments (not previously recorded but will be from now on) | All committee | Donations of furniture etc received and auction of goods held for the community | | Money raised: over £1620 + £200 donation from Claire Bear |
| April 1st | Process and upload hard copies surveys | MP-B JA | | | Survey numbers: over 60's= 51; 5-14=67; 15-20=2; under 5's=12 |
| March & April | Display Plans/sketches at Sennen market and gather comments | M-PB, GB, JA | Acquired information/ info | | Views of the general public |
| Advertisement placed in West Country Advertiser re SCTH FB Boost to advertise SCTH | | | WCA :Free FB: £7 | Boost profile, views, information |
| March | Sketches/plans printed at AO printer works St Just | M-PB, GB | | 3 @ £35 discounted rate | |
| March | Consultation meeting at the request of Clair Lucas re application for funding from "Carers Wellbeing Grant" to run a "Carers Wellbeing course" | CL with NF, MP-B & JA | Assessment of need and possible uptake Outlineof planning ideas for course | | Grant to be made by end of april. Grant to be used by August 2017. MP-B & CL to prepare info. SCTH Committee approval received |
| Market teas and coffees (previously not recorded but will be in future) | M-PB GB Rob | Tea and coffee | | Profit of £91.36 |
| Jan/Feb - 17 | Prepare and advertise 4 surveys to identify the needs of the elderly, pre-sch children, children, youth Advertise surveys and approach Sennen School, Pre-school, Cape Cornwall. Packs to Sennen stores, Escalls, Apple tree café, First and Last pub, Old Success, Sennen church, Sennen market, FB and SCTH website, Cornishman | M-PB, JA + CM, Becky Malby & Amy Walker from CRCC & VP S-J, NF, Sarah Stanton-Nadin. TWD. | SurveyMonkey's questionnaire(s) to be devised and set up both on-line and manually (hard copy) | Survey monkey upgraded to £26 per month Hard copy surveys 240 copies £58 Headland printers PZ | |
| Jan-17 | Awards for All draft application updated according to NG comments. | MP-B, TWD, CM, NF | Acquired information and BL info | | Promote and publicise BL Funding- shared with the wider Community |
| Jan-17 | M-PB to email Cornwall Council, The Diocese of Cornwall, CRCC, PCDT reguarding reciept of BL grant | M-PB | Email information and agreement | | All parties informed |
| Jan-17 | CG to attend SCTH Committee meeting 16/01/17 | CG & Committee | CG to discuss sketch plans. Appointment will be signed by SJ and PC | | SCT Committee fully up to date with ideas, plans etc |
| Jan-17 | CG provided a comprehensive " RIBA Plan of work" | CG & Committee | Plans in detail with potential costs broken down into RIBA stages | £1,200 | To be discussed with Committee |
| Jan-17 | Big Lottery informed Committee that grant to go public 17/01/17. | PC | | | Money from BL £10,000 received to pay architect fees up to and including, RIBA stages 4a. BL to also fund the CRCC advisor for the Community consultation Event and SurveyMonkey/ printing |
| Dec-16 | Meeting with CG architect | M-PB, CM, NF, GP-B, WR, PR, CG | Explore and discuss data from survey | | CG to send an appointment letter to the committee. Appointment received 04 Jan 17 |
| Dec-16 | Received the offer letter from Big Lottery | MP-B, SJ, PC | Bank details required and signed letter from SJ submitted | | Money deposited in the bank on 23 Dec 2016 |
| Nov-16 | Update SCTH Booking form | CM,MP-B | Include information re-safeguarding policy on form | Time | Amended form to be uploaded on website |
| Nov-16 | PAT testing & annual electrical update certificate | SJ, CM, MP-B | MP-B, CM to supply SJ current electrical certificate; SJ to contact Davey & Gilbert | £57.60 | Completed Jan 17 |
| Nov-16 | Contact Nationwide Surveyors | PC | PC to complete form and send to Nationwide surveyors | £936.00 | Completed Dec 16 |
| Nov-16 | Reply to Chris Cowcher re-Village SOS feedback | MP-B | Complete Village SOS survey | Time | Survey submitted |
| Nov-16 | Inform CRCC (Amy Walker), PCDT (Beccy Trehair) and Rebecca Evans (Diocese of Truro) that we had submitted AA application | MP-B | Send emails | Time | Emails sent and received acknowledgments from Rebecca Evans and Amy Walker |
| Nov-16 | Submit Awards for All (Big Lottery) Grant Application | MP-B | SJ's details for the Awards for All grant application | Time | Awards for All grant application submitted on 9 November 2016 |
| Nov-16 | Upload SCTH's Policies, Action Plan and Acknowledgment/Thank yous page on SCTH's website | JA, CM, MP-B | JA to supply Policies; MP-B, CM & JA to supply Action Plan and Acknowledgment page | Time | TWD uploaded Policies, Action Plan and Acknowledgement page to website |
| Nov-16 | Complete the Awards for All Grant application | JA, CM, MP-B | Public liability insurance information from PC | Time | AW comments received and draft needs editing |
| Oct-16 | SCTH committee | All members | Show and discuss Action Plan, Website, Policies, H&S/PAT testing, Public liability insurance | | |
| Oct-16 | Work on Awards for All draft application. | JA, MP-B, CM | | | Updated nearing completion. Email Amy with question re Q18 |
| Sep-16 | Awards for All draft application updated according to NG comments. | JA, MPB | Submitted to AW for comments | Time | AW comments received and draft needs editing. |
| Sep-16 | Chronological action produced and reviewed | JA, MPB | | Time | Next steps reviewed. To work on Awards for All grant Application |
| Sep-16 | Awards for All draft application devised by M-PB and sent to NG with a list of questions | MP-B, CM, NG | Request info re-application in order to finalize | Time | NG replied with answers and suggestions and informed M-PB that she was soon to go on maternity leave and that Amy Walker (AW) would become new point of contact. Amy is a full-time worker whereas NG was only p/t 2 days so aim is for the project to gather speed. |
| Aug-16 | Revised quote sent to NG | MP-B, CM, NG | NG approved | Time | Stage reached for completing the grant Awards for All grant application. |
| Jul-16 | NG queried the quote why was more expensive architect chosen? | NG, Committee members | Issue discussed | Time | Email sent to CG to discuss the quote and meeting held. Total quote inc VAT for CG was reviewed and new quote given (£10,200) |
| Jul-16 | Letter sent to CG requesting quote | MP-B, CM | Quote sent by CG | | Quote 58% more (up to tender stage) than other architects quote. |
| Jun-16 | NG (CRCC) again asking for architect quote | MP-B, NG | MP-B explained quote issues with NG | | NG stated a quote was needed asap and NG provided a template for quote guidance. |
| Jun-16 | KB emailed to say that for CG to provide a quote the full requirements of the hall project would be needed | KB, MP-B | MP-B emailed NG (CRCC) (MP-B on holiday) | | |
| May-16 | Meeting with Kevin Brownridge (delay as on holiday) | MP-B, GP-B, NF, CM, Will Rees (WR), JH, KB | Discussion of needs, quote requested | No charge | KB to get in touch with CG to discuss a quote |
| Apr-16 | NG (CRCC) asking for architect quote | MP-B, NG | | | Delays due to holiday and scheduled meetings |
| Apr-16 | Architects discussed and one selected | Committee members | Architect presentations & costs discussed | Time | Charles Griffith selected |
| Apr-16 | Charles Griffith (CG) presentation | CG, Committee members | Presentation given & questions asked | Time | CG estimated feasibility study would cost around £4,000. Plus £1,500 for the Measured Survey. Final quote would be given if CG chosen by committee. CG recommended Kevin Brownridge (KB) for writing fund applications/feasibility study. |
| Apr-16 | Rebecca Evans (RE) (funding rep from Diocese Truro) attended meeting at SCT Hall | MP-B, GP-B, CM, June Hicks (JH), NF, RE | Project discussed | Time | RE offered her support and provided information |
| Apr-16 | Lease of Hall found out to last a further 17 years | Committee members | How will this affect the project? | | SJ & CM to write to Vanda Perrett to ask her to request lease extension from the Diocese of Truro. |
| Apr-16 | Draft Award for All (Big Lottery) application prepared | MP-B, CM | Architect quote | Time | Copy of draft sent to NG (CRCC) and BT (PCDT). |
| Mar-16 | Nigel Turner (NT) presentation | NT, Committee members | Presentation given & questions asked | Time | NT estimated feasibility study would cost around £2,500-£5,000. Final quote would be given if NT chosen by committee. |
| Feb-16 | Action plan for website considered | MP-B | | | Not followed up at this stage |
| Feb-16 | Meeting with Cllr Maddern, James Hardy and Mark Broomhead (Head of planning for The West CCC) | MP-B, GP-B, CM, NF | To introduce us to Head of planning CC, to discuss the project with CC backing | Time | Dianne to be our contact Case Officer for future pre-application enquiries. CC representatives talked about how they see the project unfolding. Ensure liaison with both CC and architect |
| Dec 15-Feb 16 | Possible Architects sought and identified | M-PB, CM | Contact architects Richard Marsden, Alice Burt (AB), Danny Tregear, Nigel Turner, David Scott | Time | Quotes received from Richard Marsden. AB was not insured for such project and recommended Charles Griffith |
| Nov-15 | Visit to St Erth Village Hall to find out about other village experiences | MP-B, NF, Derek Tilby | Explore links and information regarding funders and architect | Time & Travel by personal donation | Grant funder considered but SCT Hall Committee decided to carry on as we are for now |
| Dec 15-Oct 16 | H&S, Fire, Risk Assessment Policies studied, upgraded, etc. | JA, PC | H&S, Fire, RA policies up-to-date | | PAT tested |
| Sep-15 | Policies for SCT Hall studied many found to be out-of-date | MP-B | Updates needed | | |
| Sep-15 | Feasibility Study initiated under NG Action Plan | MP-B, NG | Need to explore possible architects | | |
| Aug-15 | Application to Cllrs Chest Fund made and submitted to CC for electrical upgrade of the Hall | MP-B, CM, PC | Application made | £500 additional cost made by SCT Hall | Funding received. Electrics upgraded (half of cost covered) |
| Aug-15 | Meeting at SCT Hall with JH (CC) and Cllr Maddern (CC) to discuss Halls project. Possibility of Coastal Revival Fund explored | MP-B, GP-B, NF, CM | View Village Hall, discuss project and explore source of funding | Time | Re- Coastal Revival Fund - No funding available for Sennen area. Cllr Maddern advised application for Cllrs Chest Fund" £500 for electrical upgrade of the Hall |
| Aug-15 | Meeting at SCT Hall with NG to discuss project and Action Plan (Village SOS project plan of support) | MP-B, NF,NG | Prepare/discuss Action plan | Time & NG (costs paid by Village SOS) | Action Plan |
| Jul-Aug 15 | One hour telephone meeting with Chris Cowcher (Village SOS & ACRE-Action with Communities in Rural England) | MP-B, CC | To explore hall eligibility | Time | Funding of ca. £1,215 to pay CRCC to assist with the project (NG to set up Action Plan)* |
| Jul-15 | NG (CRCC) suggested registration of SCT Hall for Village SOS (Big Lottery Programme) | MB-P | Registration made | Time | Registered |
| Jul-Aug 15 | Possibility of Marks and Spencer Funding | CM | Application made including quotes for solar panels | Time | Progress made and short-listed Application turned down due to lack of feasibility study and preparation |
| | MB-P | | | |
| Jun-15 | MP-B contacted organizations to explore next steps | MP-B | PCDT, CRCC and CC | Time | Next steps explored |
| Jun-15 | SCT Hall registered with Funding Central | MP-B | | Time | MP-B receives newsletters |
| Jun-15 | Draft Business Plan updated and added to | MB-P | | Time | |
| Jun-15 | Survey returns approx 283 & analysis carried out | MB-P, CM, SurveyMonkey | Summary produced for SCT Halls website, CC , CRCC, The Cornishman and Facebook | Time and costs by personal donation | Data collection and analysis. Potential users and hirers identified |
| Apr-15 | Survey prepared and carried out online and paper form - consultation to identify level of use of SCT Hall, nature of uses and ideas for new activities | MP-B, CM, JT (CA), NG (CRCC), Jane Atkinson (JA), Janice Bridgen (JB), NG (CRCC), BT (PCDT), Vanda Perrett (VP)(Church), All members of SCT Hall Committee | Advertisments re survey: Cornishman, Facebook (SCT Hall, First and Last Pub, Lands End Benefice, Penwith Radio), SCT Halls Website, Claire Lucas Art Exhibition at ArchieBrowns (PZ); Stand at Sennen Farmers Market; Distribution of leaflets/ questionnaire - around village | £250 for printing hard copies of the survey - personal donation | Wide distribution and coverage in order to reach the whole community |
| Mar-15 | Survey Monkey identified as platform to use for village Consultation | MP-B | Survey ideas | Personal donation covered Survey Monkey monthly fees | SCT Hall registered at SurveyMonkey (Select Plan up to 1,000 responses at £26/month) |
| Mar 2015 to date | SCT Hall website set-up and maintained by Tasty Web Design (TWD) | TWD, CM, Nicolle Fisher (NF), MP-B | Online information available to all | Web site services donated by Tasty Web Design, Personal donation | Information freely available |
| Oct-14 | Just Giving set up online | Chris Mawer (CM), PC, SJ | Online donation platform | £18/month | Donations |
| Oct-14 | Meeting the potential funders regarding possible grant applications - Marazion | MP-B, Graeme Paterson-Beedle (GP-B) | Networking for potential funding sources e.g. Big Lottery, Cornwall Community Foundation, West Cornwall Youth Trust, Community Assist and PCDT, CC, Devon & Cornwall Housing, FEAST (Art communities) | | Personal links made with BT (PCDT), AA (PCDT) and JT (CA). Meeting arranged for JT (CA) and BT (PCDT) to meet with members of the committee at SCT Hall. |
| Sep-14 | Contacted West Cornwall Halls (WCH) to include SCT Hall on their directory | MP-B | Communication with Gemma Finnegan | Time | WCH was a Big Lottery funded project which ended in Dec 2014. |
| Sep-14 | Initial work carried out on a Business Plan for SCT Hall | MP-B, Ann McMaster (AM) (Church source), PC, Sarah Judd (SJ) | Information sourced from old records (SCT Halls committee files and St Sennens Church minutes) and Office for National Statistics website | Time | Draft doc re historical background, current & past users/activities, etc |
| Sep-14 | Application to subscribe to Vital Venues | Paul Cooper (PC) | | Annual subscription | Vital Venues used for on-going information source |
| Sep-14 | Jo Horward discussed possible funding link Repair and Renew Grant via CC | JH, MP-B, Eddy Martin (EM) | Contacted EM (CC) regarding eligibility of SCT Hall. No action taken - According to DEFRA we could only apply for the grant if the complete work on the roof was completed by 31 Mar 2015, which was not the case. | | |
| Jul 14 - to date | Research/make links / signposting/information sharing | Marion Paterson-Beedle (MP-B) | Communications with Cornwall Council (CC) [Jo Howard initially (JH) then James Hardy JH)], Community Assist (CA) [Jon Teague (JT)], Penwith Community Development Trust (PCDT) [Beccy Trahair (BT)and Amanda Addo (AA)], Cornwall Rural Community Charity (CRCC)[Nikki George (NG)], Action with Communities in Rural England (ACRE) [Chris Cowcher (CC). | Time and costs by personal donation | Networking links set up |