Action Planner
| Date | Action | Who is involved | What is needed | Costs | Outcome | |||
|---|---|---|---|---|---|---|---|---|
| Apr-19 | Prof Michelle Brown talk on the early history of Sennen and West Penwith, part 2: 6th-17th centuries, 26 April 2019, 7 pm | JA, SJ and SCTH Committee | Organise event and advertise event | Time | ||||
| Apr-19 | Arts and Crafts Fair at the Hall, on 28 April, 10:30 am - 3:30 pm - Proceeds go to Boost the Building project | AL and SCTH Committee | Organise event and advertise event | Time | ||||
| Apr-19 | Auction, 21 April 2019 - Proceeds go to Boost the Building project | WR, PR, SJ and SCTH Committee | Advertising volunteer committee members | Time | ||||
| Mar-19 | Visit of Women Police Officers - Metropolitan Women Police Association - A celebration of the life and service of Lilian Wyles at Sennen Church and blessing of a gravestone. | AL, JA, JB and MP-B | Preparation of coffees/teas and buiscuits for the Police Officers, at the Hall, prior to the service at the Church | Time and coffee & tea personal donation | Donations: ca. £75.00 | |||
| Feb-19 | Committee member completed 3-day First Aid course as per H&S policy requirements | JA | Attend course | £55.00 | Review first aid policy and first aid cupboard equipment | |||
| Feb-19 | Submission of grant application to Isles of Scilly Community Fund | JA and MP-B | Altered first submission. Made it more focused relating to the doors. | Time | Submission sent via email. Awaiting outcome. | |||
| Feb-19 | Organise Craft Fair | AL | Contact community to see interest of monthly craft fairs at Hall during April and September | Time | Arts and Craft Fair on 28 April 2019 | |||
| Feb-19 | Update booking form, action plan and website | JA, MPB-B and TWD | Add AL to booking form and website. Go through website to update information and send to TWD | Time | Booking form and website updated | |||
| Feb-19 | Jane and Robert Atkinson donated the money from Janets funeral (donated in lieu of flowers) to Sennen Churchtown Hall. Robert would like the money to go towards a defibrillator for the Hall. | JA | Look up prices of defibrillators | ca. £1,500.00 | Atkinsons donations: over £500.00 | |||
| Jan-19 | the Churchtown Hall fund. | SCTH Committee | Advertise position on Facebook | Time | AL agreed to take on the position temporary | |||
| Dec-18 | Christmas party to thank community for new roof | SCTH Committee | Organise event, decorate Hall and prepare food | Time | Approximately 40 attended party | |||
| Dec-18 | A practitioner interested in using small room near kitchen for massage; however, room needs to be painted and upgraded before being used. | Practitioner and Committee | Paint and upgrade room | Time and paint | Refurbishment initiated, further work needed | |||
| Nov-18 | Possible meeting with Quantity Surveyor (TH) | TH, AL, JA, MP-B | Discuss application for Big Lottery | Time | Meeting postpond, as TH was not available | |||
| Nov-18 | Meeting to discuss fund applications | JA, AL, MP-B | Research possible funders | Time | List of possible funders to apply for grants | |||
| Nov-18 | Contacted Big Lottery regarding 'our idea' as we were unsuccessful with the Garfield Weston application and they were linked. | MP-B, JA | Email Big Lottery Officer | Time | We can submitt our full proposal, eventhough we were not successful with Garfield Weston | |||
| Oct-18 | Auction | WR, PR, SJ + SCTH Committee | Advertising volunteer committee members | Time | 21/10/2018, money raised | |||
| Oct-18 | Clean Hall after builders left | AL, KL, MP-B, Committee | Clean Hall | Time | 29/09 to 7/10/2018; Hall clean | |||
| Sep-18 | Work on Policies | JA | Update Policies | Time | Policies updated ready to be uploaded on website | |||
| Sep-18 | Submitted our idea to Big Lottery for Phase 2 of Project | JA, MP-B | Write application of 'our idea', following the Big Lottery's standards | Time | Submitted application. | |||
| Sep-18 | Submitted grant application to Isle of Scilly Steamship Community Fund for new doors for the Hall | JA, MP-B, CM, WR, CG | 3 Quotes for new doors and complete application form | Time | Application form submitted. Result Nov 2018: application unsuccessful. Try again in 2019 | |||
| Aug-18 | Work on Business Plan | MP-B, JA, CM | Update information, proof read | Time | Business Plan Updated Sep 2018 | |||
| Jul-18 | On the 16 Jul 18 the Hall was closed due to health and safety following roof slipage and tiles falling | Committee | New Roof before Hall re-opens and all users to be informed. Work of Hall started in Aug 18. | Hall re-opening following renovation of roof. Hall opened with new roof in Sep 18. | ||||
| Jun-18 | Preparation and submission of grant application (Phase 2) - Garfield Weston | MP-B, JA, CM, SJ,PC, CG | Prepare information for grant application and complete forms | Time | Grant submitted online 30 Jun 2018. Results of application: Oct 2018, unsuccessful | |||
| Jun-18 | Need Quantity Surveyor to prepare costings for whole project | MPB, JA, CG, TH | MP-B to contact Trevor Humphries regarding SCTH's costings | To be included in grant application | Meeting at the Hall, on 28 Jun 18, with TH, CG, MP-B, JA, HM, AL (+ Observer), PR, GP-B The project to be divided in 3 phases | |||
| Apr-18 | GDPR policy devised. Create account on MailChimp for contacting Friends of the Hall and Useres. Email address created news@sennenchurchtownhall.org.uk | JA, WD, MPB | Friends of the Hall review, update booking form and review practice | Time | Policy agreed by committee. Emails via Mailchimp to Friends (GDPR) to be sent. | |||
| Feb-18 | Auction | WR, PR, SJ + SCTH Committee | Advertising volunteer committee members | Time | 27/05/2018, money raised £1,235 | |||
| Feb-18 | Fund raising event:Lecture with cheese & wine - Celtic History of our Region | Prof Michelle + SCTH | Arrange a date | Time | 13-Apr-18 | |||
| Feb-18 | Tenders for the roofing contractors were sorted. The work on the new roof is planned to begin in August 2018 | SJ, JA | Quotes for the roof (as spec). 4 Roofers approached. | Time | 2 Roofers submitted quotes and committee appointed Ben | |||
| Feb-18 | Marketing: CTH adverts: possible signage (Cove and Churchtown) | SCTH Committee | Discuss with Parish Council | Time | Better sign posting of SCTH activities and events | |||
| Feb-18 | Future management | SCTH Committee | Agenda item next meeting: to invite volunters/observers to contribute to specific agenda item (or observe all of the meeting) | Time | Contribute to a regular agenda item (involvement in specific tasks) | |||
| Feb-18 | Investigate pros and cons of initiating new user activities/services as defined/suggested from surveys | Committee volunteer | Survey information (top five) | Time | Possibility & Sustainability of new activities/ SWOT analysis/margins of error | |||
| Feb-18 | Revenue income: graphs per user type/footfall & income | JA data collection; MPB spreadsheet to record future income; Janet A to record future income data | Tally of data; New spreadsheet (excel); Janet trained to input Excel | Time | Clear data of revenue income from users | |||
| Feb-18 | Revenue funds: potential costings of utilities (including sustainable energy/water) | Committee & CG | Time | |||||
| Feb-18 | Capital funds: potential funders (including special requirements) | Committee, CG | Research local established business (e.g. Tesco, Banks, Morrisons, Sainsbury, Isles of Scilly Steam Ship Co, building companies, DIY companies, ST Austell, Warrens, Rodders, Tregomills, Ginsters, English China Clay, etc.) | Include VAT | ||||
| Feb-18 | Update and upload further SCTH policies | SCTH Committee | Updated H&S Policy (conditions of hire, alcohol policy, environmental policy, events & entertainment, finance, sale of goods, volunteer management) | Time | Updated policies on website and at Hall | |||
| Feb-18 | Update business plan | MPB, CM, JA, JB, AW (CRCC) | Work on business plan, prepare graphs and tables | Time | Updated | |||
| Feb-18 | Preparation of whole project for full plans submission (Building control application stage) | CG | Charles to prepare | £510 on 10 Mar 18 | Building Regulations Full Plans Approvals Subject to Conditions 23 May 2108 | |||
| Dec-17 | Attend meeting with Jenny Fish (Big Lottery) | MPB, GPB | Travel to Stenalees to attend meeting at local Community Hall | Time and travel: personal donation | Information about changes at the Big Lottery regarding grant applications | |||
| Dec-17 | Submission of whole project taking into account survey and consultation information - Cornwall Council | CG | Charles to submitt application | £770 on 7 Dec 17 and £770 on 19 Dec 17 | Application Validated 05 Jan 18 Decision issued date 02 Mar 18 | |||
| Nov-17 | Request extension of Big Lottery Awards for All | MPB | email Big Lottery | Time | Extension awarded until 31 March 2018 | |||
| Nov-17 | Hall's Heritage Information (2018?) | Committee, Community | Collect local heritage information about the Hall and digitilise, discuss at committee meeting and plan an event at Hall | Time | Historical collection Village Hall information | |||
| Nov-17 | Results of M&S competition | M&S | Hall in 3rd place (Cornwall West region) with more than 750 votes and more than £700 from the crowdfunding | |||||
| Oct-17 | Auction | Committee | Donations of furniture etc received and auction of goods held for the community | Food hygene certificates (£20) personal donation | Money raised: £1,284.61 | |||
| Oct-17 | Attend M&S store engagement event at Hayle | Alison, JB, MPB | Take posters and leafltes advertising the Vote for Solar project | Time and travel: personal donation | More people aware of the Hall's project and voting for 'Vote for Solar' | |||
| Oct-17 | Preliminary preparation of roof specification and invitation of tenders | CG, Committee | Information for potential roofers | |||||
| Sep & Oct-17 | Advertising M&S 'Vote for Solar' project at: Farmers' market, throughout Sennen, St Just and St Buryan (homes, pubs, school, church, shops, businesses, etc.), via leafltes, emails, FaceBook and Hall's website | Committtee, Friends of the Hall, Sennen Community | Votes for Hall's Solar project | Time | Increase number of votes | |||
| Sep & Oct-17 | Preparation of leaflets and banner 'Vote for Solar' | CM, MPB, SJ | Print leafltes at Headland printers PZ and order banner online | Personal donation | Material for marketing of project 'Vote for Solar' | |||
| Sep-17 | Submission of roof planning application (Cornwall Council) | CG | Charles to submitt application | £385.00 (rebate: £190.00) | Application Validated 3 Oct 17 Decision issued date 23 Nov 17 | |||
| Sep-17 | Meeting with Church Parish Council | MPB, GPB and Church Parish Council | Discuss plans with Church Parish Council | Time | Agreement and support | |||
| Aug-17 | Consent from Diocese of Truro needed | CM, SJ, PC, Vanda, CG, Diocese Truro | Time | Agreed Sep 17 | ||||
| Jul-17 | Community Consultation Event | SCTH Committee, CG and CRCC adviser. Wider community | "To explore the development, ecological sustainability and future for a community use building... in order to meet the needs of an evolving community"(BIG LOTTERY) | Cost: £126 (CRCC) | See minutes: number of people attending and views expressed | |||
| Jul-17 | Preparation of List of Friends of the Hall | NF, JA | Advertise Facebook, Community Event | Time | More volunteers and supporters | |||
| Jul-17 | M&S Grant - Hall shortlisited: need to get a video prepared for the Hall's page and set up the page on M&S website & crowdfunding | Christiaan Bailey, Wynne Jones, SJ, PC, CM, MPB, JA, Friends of the Hall & Sennen Community | Christian Bailey offered to prepare the video for Hall | £50 for editing software £50 aerial drone photographer | Video ready for Hall's page & page set-up on M&S website. Launch: September 2017 | |||
| Jul-17 | Complete M&S Energy grant | JA, CM, MP-B | Submission by 23 June (submission date extended) | Time | Solar panels for the Hall. Submitted 01/07/17 | |||
| Jul-17 | Write letter to Mark Broomfield (Planning, Cornwall Council) regarding reconsideration of decision of wet laid slates to dry | MPB, CM | Email sent to Mark Broomfield (copies to James Hardy and Helen Hawkins) | Time | Replacement of dilapidated scantle slate roof with dry laid slate with diminishing courses accepted; Submit planning application of roof seperate to main project | |||
| Jun-17 | Submission of roof pre-planning application | PC | PC to submit form | £47.00 | A Full Planning Approval needed before moving ahead with the re-roofing; The Planning Authority would probably like to see the new replacement roof finished in wet laid slate | |||
| Jun-17 | SJ consulted the Council re-the need to planning application - urgency of the new roof replacement and possible solar panels | SJ | Telephone call to Council | Time | Submission of roof plans to Cornwall council in Jul 17 and preliminary specification from CG | |||
| Jun-17 | Analyses of surveys and resulting data | JA, MP-B | Surveymonkey | Time | Information for CG regarding design | |||
| May-17 | Janet Atkinson became co-booking officer, in place of Nicolle Fisher: change website and forms with new details | MPB and TWD | TWD to upload new booking form and update website | Time | Up to date information on website | |||
| May-17 | Contact CG and CRCC regarding dates for Consulation Event | MP-B | Agree possible dates | Time | July 3rd 2017 Event | |||
| May-17 | Community Event Pie and Mash with Quiz | All Committee | Members to run event | Cost of Food | Money raised: £331 | |||
| May-17 | Upload survey information to Surveymonkey | JA, MP-B | Written surveys | see below | All data collated for analyses | |||
| May-17 | Roof quote received from Ben | SJ | 2 further quotes needed, SJ to contact CG re-situation and for his input | Q1: £19000 | New roof | |||
| May-17 | Discussion roof pre-application & enquire about Parish Council support | Committee, CG | Application | See minutes | Submission of pre-application by PC in Jun 2017 | |||
| May-17 | ROOF: discussion of deterioration of roof | Committee, Brian Bridgen & Gerald Jackson | Meeting re- urgency of repair of roof | £60 | Urgent repair carried out, Replacement required before the winter | |||
| Easter Monday | Fund raising event: AUCTION at village hall with refreshments (not previously recorded but will be from now on) | All committee | Donations of furniture etc received and auction of goods held for the community | Time | Money raised: over £1620 + £200 donation from Claire Bear | |||
| Apr-17 | Funding secured for Nurturing for Carers course | Claire Lucas, Nicolle Fisher | Planning of event | Time | 1150.85 for event | |||
| Apr-17 | Initial discussion followed by formal application for Carers Well-being grant | Claire Lucas, Nicolle Fisher, M-PB, JA, SJ | Exploration of need, possible up-take, dates etc. | Time | CL Submission of grant application to CRCC | |||
| Apr-17 | Process and upload hard copies surveys | MP-B, JA | Time | Survey numbers: over 60's= 51; 5-14=67; 15-20=2; under 5's=12 | ||||
| Mar & Apr-17 | Display Plans/sketches at Sennen market and gather comments | M-PB, GB, JA | Acquired information | Time | Views of the general public | |||
| Mar-17 | Advertisement placed in West Country Advertiser re SCTH FB Boost to advertise SCTH | MP-B, SJ, CM | WCA:personal donation FB: £7 | Boost profile, views, information | ||||
| Mar-17 | Sketches/plans printed at AO printer works St Just | M-PB, GB | 3 @ £35 discounted rate | Sketches/plans of Hall collected from printers (St Just) | ||||
| Mar-17 | Consultation meeting at the request of Clair Lucas re application for funding from "Carers Wellbeing Grant" to run a "Carers Wellbeing course" | CL with NF, MP-B & JA | Assessment of need and possible uptake Outlineof planning ideas for course | Time | Grant to be made by end of April. Grant to be used by August 2017. MP-B & CL to prepare info. SCTH Committee approval received | |||
| Market teas and coffees (previously not recorded but will be in future) | M-PB, GB, Rob | Tea and coffee | Time and coffee & tea personal donation | Profit of £91.36 | ||||
| Jan/Feb - 17 | Prepare and advertise 4 surveys to identify the needs of the elderly, pre-sch children, children, youth Advertise surveys and approach Sennen School, Pre-school, Cape Cornwall. Packs to Sennen stores, Escalls, Apple tree café, First and Last pub, Old Success, Sennen church, Sennen market, FB and SCTH website, Cornishman | M-PB, JA + CM, Becky Malby & Amy Walker from CRCC & VP S-J, NF, Sarah Stanton-Nadin. TWD. | SurveyMonkey's questionnaire(s) to be devised and set up both on-line and manually (hard copy) | Survey monkey upgraded to £26 per month (personal donation) Hard copy surveys 240 copies £58 Headland printers PZ (Big Lottery) | ||||
| Jan-17 | Awards for All draft application updated according to NG comments. | MP-B, TWD, CM, NF | Acquired information and BL info | Time | Promote and publicise BL Funding- shared with the wider Community | |||
| Jan-17 | M-PB to email Cornwall Council, The Diocese of Cornwall, CRCC, PCDT reguarding reciept of BL grant | M-PB | Email information and agreement | Time | All parties informed | |||
| Jan-17 | CG to attend SCTH Committee meeting 16/01/17 | CG & Committee | CG to discuss sketch plans. Appointment will be signed by SJ and PC | Time | SCT Committee fully up to date with ideas, plans etc | |||
| Jan-17 | CG provided a comprehensive " RIBA Plan of work" | CG & Committee | Plans in detail with potential costs broken down into RIBA stages | £1,200 | To be discussed with Committee | |||
| Jan-17 | Big Lottery informed Committee that grant to go public 17/01/17. | PC | Money from BL £10,000 received to pay architect fees up to and including, RIBA stages 4a. BL to also fund the CRCC advisor for the Community consultation Event and SurveyMonkey/ printing | |||||
| Dec-16 | Meeting with CG architect | M-PB, CM, NF, GP-B, WR, PR, CG | Explore and discuss data from survey | Time | CG to send an appointment letter to the committee. Appointment received 04 Jan 17 | |||
| Dec-16 | Received the offer letter from Big Lottery | MP-B, SJ, PC | Bank details required and signed letter from SJ submitted | Time | Money deposited in the bank on 23 Dec 2016 | |||
| Nov-16 | Update SCTH Booking form | CM,MP-B | Include information re-safeguarding policy on form | Time | Amended form to be uploaded on website | |||
| Nov-16 | PAT testing & annual electrical update certificate | SJ, CM, MP-B | MP-B, CM to supply SJ current electrical certificate; SJ to contact Davey & Gilbert | £57.60 | Completed Jan 17 | |||
| Nov-16 | Contact Nationwide Surveyors | PC | PC to complete form and send to Nationwide surveyors | £936.00 | Completed Dec 16 | |||
| Nov-16 | Reply to Chris Cowcher re-Village SOS feedback | MP-B | Complete Village SOS survey | Time | Survey submitted | |||
| Nov-16 | Inform CRCC (Amy Walker), PCDT (Beccy Trehair) and Rebecca Evans (Diocese of Truro) that we had submitted AA application | MP-B | Send emails | Time | Emails sent and received acknowledgments from Rebecca Evans and Amy Walker | |||
| Nov-16 | Submit Awards for All (Big Lottery) Grant Application | MP-B | SJ's details for the Awards for All grant application | Time | Awards for All grant application submitted on 9 November 2016 | |||
| Nov-16 | Upload SCTH's Policies, Action Plan and Acknowledgment/Thank yous page on SCTH's website | JA, CM, MP-B | JA to supply Policies; MP-B, CM & JA to supply Action Plan and Acknowledgment page | Time | TWD uploaded Policies, Action Plan and Acknowledgement page to website | |||
| Nov-16 | Complete the Awards for All Grant application | JA, CM, MP-B | Public liability insurance information from PC | Time | AW comments received and draft needs editing | |||
| Oct-16 | SCTH committee | All members | Show and discuss Action Plan, Website, Policies, H&S/PAT testing, Public liability insurance | Time | ||||
| Oct-16 | Work on Awards for All draft application. | JA, MP-B, CM | Time | Updated nearing completion. Email Amy with question re Q18 | ||||
| Sep-16 | Awards for All draft application updated according to NG comments. | JA, MPB | Submitted to AW for comments | Time | AW comments received and draft needs editing. | |||
| Sep-16 | Chronological action produced and reviewed | JA, MPB | Time | Next steps reviewed. To work on Awards for All grant Application | ||||
| Sep-16 | Awards for All draft application devised by M-PB and sent to NG with a list of questions | MP-B, CM, NG | Request info re-application in order to finalize | Time | NG replied with answers and suggestions and informed M-PB that she was soon to go on maternity leave and that Amy Walker (AW) would become new point of contact. Amy is a full-time worker whereas NG was only p/t 2 days so aim is for the project to gather speed. | |||
| Aug-16 | Reply from Diocese of Truro re- extension of lease | Vanda Perret | We can't extend the current lease, but can terminate it by way of a deed of surrender, and then simultaneously complete a new 35 year lease. The fee for this would be £1,650 plus VAT. Committee decided to carry on with the current lease as there is still 17 years to go. | |||||
| Aug-16 | Revised quote sent to NG | MP-B, CM, NG | NG approved | Time | Stage reached for completing the grant Awards for All grant application. | |||
| Jul-16 | NG queried the quote why was more expensive architect chosen? | NG, Committee members | Issue discussed | Time | Email sent to CG to discuss the quote and meeting held. Total quote inc VAT for CG was reviewed and new quote given (£10,200) | |||
| Jul-16 | Letter sent to CG requesting quote | MP-B, CM | Quote sent by CG | Time | Quote 58% more (up to tender stage) than other architects quote. | |||
| Jun-16 | NG (CRCC) again asking for architect quote | MP-B, NG | MP-B explained quote issues with NG | Time | NG stated a quote was needed asap and NG provided a template for quote guidance. | |||
| Jun-16 | KB emailed to say that for CG to provide a quote the full requirements of the hall project would be needed | KB, MP-B | MP-B emailed NG (CRCC) (MP-B on holiday) | |||||
| May-16 | Meeting with Kevin Brownridge (delay as on holiday) | MP-B, GP-B, NF, CM, Will Rees (WR), JH, KB | Discussion of needs, quote requested | No charge | KB to get in touch with CG to discuss a quote | |||
| Apr-16 | NG (CRCC) asking for architect quote | MP-B, NG | Delays due to holiday and scheduled meetings | |||||
| Apr-16 | Architects discussed and one selected | Committee members | Architect presentations & costs discussed | Time | Charles Griffith selected | |||
| Apr-16 | Charles Griffith (CG) presentation | CG, Committee members | Presentation given & questions asked | Time | CG estimated feasibility study would cost around £4,000. Plus £1,500 for the Measured Survey. Final quote would be given if CG chosen by committee. CG recommended Kevin Brownridge (KB) for writing fund applications/feasibility study. | |||
| Apr-16 | Rebecca Evans (RE) (funding rep from Diocese Truro) attended meeting at SCT Hall | MP-B, GP-B, CM, June Hicks (JH), NF, RE | Project discussed | Time | RE offered her support and provided information | |||
| Apr-16 | Lease of Hall found out to last a further 17 years | Committee members | How will this affect the project? | Time | SJ & CM to write to Vanda Perrett to ask her to request lease extension from the Diocese of Truro. | |||
| Apr-16 | Draft Award for All (Big Lottery) application prepared | MP-B, CM | Architect quote | Time | Copy of draft sent to NG (CRCC) and BT (PCDT). | |||
| Mar-16 | Nigel Turner (NT) presentation | NT, Committee members | Presentation given & questions asked | Time | NT estimated feasibility study would cost around £2,500-£5,000. Final quote would be given if NT chosen by committee. | |||
| Feb-16 | Action plan for website considered | MP-B | Not followed up at this stage | |||||
| Feb-16 | Meeting with Cllr Maddern, James Hardy and Mark Broomhead (Head of planning for The West CCC) | MP-B, GP-B, CM, NF | To introduce us to Head of planning CC, to discuss the project with CC backing | Time | Dianne to be our contact Case Officer for future pre-application enquiries. CC representatives talked about how they see the project unfolding. Ensure liaison with both CC and architect | |||
| Dec 15-Feb 16 | Possible Architects sought and identified | M-PB, CM | Contact architects Richard Marsden, Alice Burt (AB), Danny Tregear, Nigel Turner, David Scott | Time | Quotes received from Richard Marsden. AB was not insured for such project and recommended Charles Griffith | |||
| Nov-15 | Visit to St Erth Village Hall to find out about other village experiences | MP-B, NF, Derek Tilby | Explore links and information regarding funders and architect | Time & Travel by personal donation | Grant funder considered but SCT Hall Committee decided to carry on as we are for now | |||
| Dec 15-Oct 16 | H&S, Fire, Risk Assessment Policies studied, upgraded, etc. | JA, PC | H&S, Fire, RA policies up-to-date | Time | PAT tested | |||
| Sep-15 | Policies for SCT Hall studied many found to be out-of-date | MP-B | Updates needed | Time | ||||
| Sep-15 | Feasibility Study initiated under NG Action Plan | MP-B, NG | Need to explore possible architects | Time | ||||
| Aug-15 | Application to Cllrs Chest Fund made and submitted to CC for electrical upgrade of the Hall | MP-B, CM, PC | Application made | £500 additional cost made by SCT Hall | Funding received. Electrics upgraded (half of cost covered) | |||
| Aug-15 | Meeting at SCT Hall with JH (CC) and Cllr Maddern (CC) to discuss Halls project. Possibility of Coastal Revival Fund explored | MP-B, GP-B, NF, CM | View Village Hall, discuss project and explore source of funding | Time | Re- Coastal Revival Fund - No funding available for Sennen area. Cllr Maddern advised application for Cllrs Chest Fund" £500 for electrical upgrade of the Hall | |||
| Aug-15 | Meeting at SCT Hall with NG to discuss project and Action Plan (Village SOS project plan of support) | MP-B, NF,NG | Prepare/discuss Action plan | Time & NG (costs paid by Village SOS) | Action Plan | |||
| Jul-Aug 15 | One hour telephone meeting with Chris Cowcher (Village SOS & ACRE-Action with Communities in Rural England) | MP-B, CC | To explore hall eligibility | Time | Funding of ca. £1,215 to pay CRCC to assist with the project (NG to set up Action Plan)* | |||
| Jul-15 | NG (CRCC) suggested registration of SCT Hall for Village SOS (Big Lottery Programme) | MB-P | Registration made | Time | Registered | |||
| Jul-Aug 15 | Possibility of Marks and Spencer Funding | CM, MP-B | Application made including quotes for solar panels | Time | Progress made and short-listed Application turned down due to lack of feasibility study and preparation | |||
| Jun-15 | MP-B contacted organizations to explore next steps | MP-B | PCDT, CRCC and CC | Time | Next steps explored | |||
| Jun-15 | SCT Hall registered with Funding Central | MP-B | Time | MP-B receives newsletters | ||||
| Jun-15 | Draft Business Plan updated and added to | MB-P | Time | |||||
| Jun-15 | Survey returns approx 283 & analysis carried out | MB-P, CM, SurveyMonkey | Summary produced for SCT Halls website, CC , CRCC, The Cornishman and Facebook | Time and costs by personal donation | Data collection and analysis. Potential users and hirers identified | |||
| Apr-15 | Survey prepared and carried out online and paper form - consultation to identify level of use of SCT Hall, nature of uses and ideas for new activities | MP-B, CM, JT (CA), NG (CRCC), Jane Atkinson (JA), Janice Bridgen (JB), NG (CRCC), BT (PCDT), Vanda Perrett (VP)(Church), All members of SCT Hall Committee | Advertisments re survey: Cornishman, Facebook (SCT Hall, First and Last Pub, Lands End Benefice, Penwith Radio), SCT Halls Website, Claire Lucas Art Exhibition at ArchieBrowns (PZ); Stand at Sennen Farmers Market; Distribution of leaflets/ questionnaire - around village | £250 for printing hard copies of the survey - personal donation | Wide distribution and coverage in order to reach the whole community | |||
| Mar-15 | Survey Monkey identified as platform to use for village Consultation | MP-B | Survey ideas | Personal donation covered Survey Monkey monthly fees | SCT Hall registered at SurveyMonkey (Select Plan up to 1,000 responses at £26/month) | |||
| Mar 2015 to date | SCT Hall website set-up and maintained by Tasty Web Design (TWD) | TWD, CM, Nicolle Fisher (NF), MP-B | Online information available to all | Web site services donated by Tasty Web Design, Personal donation | Information freely available | |||
| Oct-14 | Just Giving set up online | Chris Mawer (CM), PC, SJ | Online donation platform | £18/month | Donations | |||
| Oct-14 | Meeting the potential funders regarding possible grant applications - Marazion | MP-B, Graeme Paterson-Beedle (GP-B) | Networking for potential funding sources e.g. Big Lottery, Cornwall Community Foundation, West Cornwall Youth Trust, Community Assist and PCDT, CC, Devon & Cornwall Housing, FEAST (Art communities) | Personal links made with BT (PCDT), AA (PCDT) and JT (CA). Meeting arranged for JT (CA) and BT (PCDT) to meet with members of the committee at SCT Hall. | ||||
| Sep-14 | Contacted West Cornwall Halls (WCH) to include SCT Hall on their directory | MP-B | Communication with Gemma Finnegan | Time | WCH was a Big Lottery funded project which ended in Dec 2014. | |||
| Sep-14 | Initial work carried out on a Business Plan for SCT Hall | MP-B, Ann McMaster (AM) (Church source), PC, Sarah Judd (SJ) | Information sourced from old records (SCT Halls committee files and St Sennens Church minutes) and Office for National Statistics website | Time | Draft doc re historical background, current & past users/activities, etc | |||
| Sep-14 | Application to subscribe to Vital Venues | Paul Cooper (PC) | Annual subscription | Vital Venues used for on-going information source | ||||
| Sep-14 | Jo Horward discussed possible funding link Repair and Renew Grant via CC | JH, MP-B, Eddy Martin (EM) | Contacted EM (CC) regarding eligibility of SCT Hall. No action taken - According to DEFRA we could only apply for the grant if the complete work on the roof was completed by 31 Mar 2015, which was not the case. | |||||
| Jul 14 - to date | Research/make links / signposting/information sharing | Marion Paterson-Beedle (MP-B) | Communications with Cornwall Council (CC) [Jo Howard initially (JH) then James Hardy JH)], Community Assist (CA) [Jon Teague (JT)], Penwith Community Development Trust (PCDT) [Beccy Trahair (BT)and Amanda Addo (AA)], Cornwall Rural Community Charity (CRCC)[Nikki George (NG)], Action with Communities in Rural England (ACRE) [Chris Cowcher (CC). | Time and costs by personal donation | Networking links set up | |||