FIRE SAFETY RISK ASSESSMENT

Address
Sennen Churchtown Hall
Main Road,
Sennen,
Penzance
TR19 7AD
Telephone number: None
Used As:
Community Village Hall
Date of this RA
March 2018
Date of last RA
Feb 2016
Name of assessor:
Jane Atkinson
Details of assessor: Education background.
Previously held a H&S diploma DCC
Review Frequency:
Yearly: February 2017
Statement of Responsibility
The Regulatory Reform (Fire Safety) Order 2005 applies to all non-domestic premises in
England and Wales. Under the Order, the responsible person must ensure that a fire safety
risk assessment is carried out and implement and maintain a fire management plan, by
implementing appropriate measures to minimise the risk from fire. In licensed premises the
‘significant findings’ of the risk assessment must be recorded.
The purpose of this report is to provide an assessment of the risk to life from fire, and, where
appropriate, to make recommendations to ensure compliance with fire safety legislation.
The report does not address the risk to property or business continuity from fire.
The Fire Safety Management Plan
The Fire Safety Management plan is contained within the Health & Safety /Fire file and is
kept by the Committee. The Health & Safety rep (reporting to the committee) will be
responsible for monitoring the effectiveness of the fire risk assessment process and its
implementation A fire risk assessment will be completed to ensure adequate fire safety and
will be reviewed as necessary. The significant findings will be recorded. Any deficiencies
identified by the fire risk assessment process will be prioritised and rectified accordingly.
Although having overall responsibility for fire safety matters the Committee holds
responsiblity for fire safety matters which includes the fire risk assessment and all matters
appertaining to it. This designated person together with the Committee, will be responsible
for:
• Deciding the fire safety protective and preventative measures
• Informing other responsible persons what they are
• Ensuring they are implemented and communicated to users
• Ensuring co-ordination between other responsible personsHealth and Safety/Fire Safety
will be an agenda item for the Committee meetings whenever necessary .
The other responsible persons are shown on the schematic (attached). They will be
responsible for the fire safety measures as shown.
Page 1 of 6FIRE SAFETY RISK ASSESSMENT
Property Description
Occupancy Size:
Times premises in use: by day or evening as per user
Density Factor of the Whole Building
The maximum number of people this hall can accommodate
should not exceed 80. This figure is based on the following
proviso:
– The two front exits and rear exit are available, without
recourse to a key.
– There are at least two supervisors, competent persons
on site when this number is gathered within the hall Building Footprint:
(metres)
X
Number of floors: One
Number of stairs: None
General Narrative Summary of Findings: February 2016
General
This fire risk assessment should be reviewed by a competent person by the date indicated above or
at such earlier time as there is reason to suspect that it is no longer valid, or if there has been a
significant change in the matters to which it relates, or if a fire occurs.
Sennen Churchtown Hall premises were internally Fire Risk Assessed on 19 February 2016. The Fire
certificate is in date. Nov 17. Held by chair.
Fire Brigade Accessibility
There is very good access for fire brigade vehicles and brigade personnel on the front and rear
elevations and access for personnel with their equipment to the rear of the premises. Access is via
the main road (A30) and to the rear of the building via the “First and Last” pub car-park and gate to
the left.
Emergency Escape Lighting
The emergency escape lighting should be inspected and tested regularly and if necessary replaced
with units that comply with current legislation. This should be recorded. Emergency escape lighting
units should be installed and/or tested by a competent engineer.
Main’s Electrics
The main’s electrics were last tested on November 2015. According to those records the main’s
electrics should be tested within 3 years of that date. Records should be retained.
Portable Electric Appliance Testing (PAT Testing)
All portable electrical appliances should be electrically tested at least once in every 24 month period,
and records maintained. The equipment was PAT tested on Mar 2019
Occupants Especially at Risk of Fire
On those occasions when disabled persons, sleeping occupants or young children are on the
premises such special arrangements as may be necessary in the circumstances should be made so
as to enable all persons to leave the premises safely in the event of an emergency.
Hall Users
All organisers, temporary responsible persons, should be given an emergency policy/plan each time
the hall is used. See attached laminated Fire Safety Policy and Emergency Plans.
A copy of these should also be put on a newly erected notice board in the main entrance hall.
Conclusion
On completion of the actions in this Fire Risk Assessment, The current Fire Certificate should be
placed on site. Equipment requires frequent and continuing testing,
An emergency plan should be visually available to each hall user so that in the event that a fire does
occur, all users of the hall should be able to easily, quickly and safely vacate the premises.
Page 2 of 6FIRE SAFETY RISK ASSESSMENT
GENERAL INFORMATION
1, Fire Safety Systems
Fire Warning System:
The hall is fitted with alarmed smoke and CO detectors. ACTION:New batteries needed March 18
There is no manual/electric fire warning system
A shout of “FIRE! FIRE! FIRE! EVACUATE!” can be heard across the premises
Escape Lighting
Non-maintained complying with BS 5266.
There is an adequate non-maintained emergency lighting system within the premises
Fire Fighting Equipment & Extinguishers
There is sufficient number of the correct type of fire extinguishers located throughout the premises:
sufficient for the risks within the premises and serviced annually
There is a fire blanket in the kitchen area
Other Fire Safety Systems (e.g. sprinklers)
Smoke alarms
Fire blanket
CO alarm over boiler
Fire Safety Signs and Notices
There are adequate fire safety signs and notices on the premises.
All exit routes and fire safety equipment are adequately signposted.
Fire exits are open from the inside without recourse to a key.
People Affected by Fire
All committee members and users are made aware of what actions to take on hearing the alarm or
discovering a fire.
There are no committee members with disabilities that would require assistance to evacuate.
Hirers of the hall will need to be made aware that persons with disabilities and children will require
assistance to evacuate.
2. How a Fire Could Start
Sources of fuel
Oil for heating
Mains system
The sources of fuel are those commensurate with a community premises. Majority of time is spent on
leisure pursuits so there are not vast amounts of paper etc. User materials are stored away in bags
and cupboards. Waste paper bins are emptied regularly and the waste stored outside away from the
building in plastic bins.
Stored combustible items – flammable cleaning materials and paint
Stage curtains
Various material stored in cupboards/storeroom
Materials brought in by users – decorations, posters.
Leisure Processes:
The leisure processes are commensurate with a community premises. There are no processes that
pose a significant fire hazard.
A competent electrician is employed as necessary to maintain the electrical system and equipment.
Hirers may bring in their own equipment which should be safety checked
Structural features that could promote the spread of fire:
This is an old building built around ….. All services and compartments are adequately fire stopped
and there are no voids or false ceilings.
Page 3 of 6FIRE SAFETY RISK ASSESSMENT
3. Escape Routes
There are three designated escape routes as marked on the plan and clearly marked within the
hall.
1. To the front right of the hall –through the main door
2. To the rear of the building through the walkway between the kitchen and toilets
3. To the left rear of the stage, down a short flight of stairs and into the small “Panto”
room. Evacuate via the door to the left.
Fire Assembly point is to the rear of the outside shed.
4. Fire Policy
There is a sufficient Fire Policy, Fire Emergency Action Plan and Fire Risk Assessment
attached to this record.
5. Fire Action
Fire Service
Call 999 Ask for the Fire Service
The address of the premises is displayed in the kitchen
Training
Training will be provided by recommended Training services as necessary and disseminated to the
Committee.
A six-monthly training meeting is held to remind staff of what to do in the event of fire.
.All committee personnel undertake this Training
Action Plan
Final Summary of Significant Findings
Fire Exit door onto kitchen hall is fast shutting and bangs. Requires attention
Smoke alarms all require batteries
New fire evacuation notices need to be put in place.
Main entrance noticeboard needed for displaying info
Fire Procedure Notices missing from kitchen and hall Requires replacement
Plan displaying fire extinguishers required 17/02/16
Responsible person trained in fire procedures required
Fire Drill not carried out. Organise and carry out drill during committee meeting
Panto room requires a door handle on door to stage
PAT testing required
Boiler service certificate information required
New fire certificate needs to be displayed on site (copy?)
Childrern not permitted in kitchen poster required
Deficiencies identified and Action required by Fire safety rep
Deficiencies identified were linked to a lack of a maintenance regime.
Lack of recorded Fire Drills due to change of committee
Rectify outstanding issues with immediate effect
Programme of Maintenance to start March 16
Fire rep Fire Drills to be carried out every 6 months from now on August an
Implement system of regular checks and Information recordings
Regular checks and recordings of findings should be made on:-
Smoke alarms
CO alarm
Emergency lighting
Electrics (PAT) every 24 months
Boiler
Mains system
Escape routes and fire doors
Signage
Fire certificate renewal
Page 4 of 6
.FIRE SAFETY RISK ASSESSMENT
Review Date
Comments
Signed Designation
Designation Date
FIRE SAFETY PLAN
PERSON WITH OVERALL RESPONSIBILITY FOR FIRE SAFETY
FIRE RISK ASSESSMENT INFORMATION
PERSON RESPONSIBLE FOR:
1. CARRYING OUT & REVIEW MAINTENANCE PROGRAMME






MAINTENANCE OF FIRE SAFETY PROVISIONS
FIRE ALARM
EMERGENCY LIGHTING
FIRE FIGHTING EQUIPMENT
ESCAPE ROUTES
FIRE SAFETY
SIGNS/NOTICES
2. EMERGENCY ACTION PLAN
3. FIRE POLICY, PRODUCTION & REVIEW
4. FIRE SAFETY TRAINING OF ALL STAFF
IMPLEMENTING FIRE DRILLS
5. ASSEMBLY POINT –
REAR OF BUILDING Near shed
Page 5 of 6FIRE SAFETY RISK ASSESSMENT
Sketch Plan of Premises (Not to scale)
Page 6 of 6